Everything you need to keep your books in order.

Receipts & supplier invoices

Upload it. Qaid drafts the entry.

Photos, PDFs, CSV and Excel — up to 25 MB each.

Qaid extracts vendor, date, currency, VAT and totals, checks for duplicates, matches the vendor to the account you used before, and keeps the file attached to the posted transaction.

• Receipt scanning (JPG, PNG, HEIC, WebP, PDF)
• Supplier invoice and bill processing
• Duplicate detection
• Confidence scores on extracted fields
• Bulk upload

Email inbox

Forward a receipt to your own address.

Every company gets yourcompany@inbox.myqaid.com.

Emails and their attachments are captured, extracted and turned into drafts. Set an auto-forward rule for vendors that email receipts and stop downloading PDFs.

• Unique address per company
• Attachments and HTML receipts
• Duplicate emails ignored
• Automatic retries and re-processing

Bank statements & expenses

Reconcile with your bank, monthly.

Import a CSV, Excel or PDF statement; Qaid matches rows to your entries and drafts the rest.

Expenses are tracked by vendor, category and location, with input VAT recorded for the VAT summary. No live bank feeds — statements are imported as files.

• Statement import and reconciliation
• Expense breakdown by category and vendor
• Top expenses and month-over-month changes
• Location tagging and comparison
• Opening balances, prior balance sheet and P&L imports

VAT, Zakat & regional accounting

Built with the region in mind.

Tax defaults by country, editable per company.

VAT is applied on invoices and expenses at your rate (defaults: Saudi Arabia 15%, UAE 5%, Bahrain 10%, Oman 5%, Kuwait and Qatar none, Egypt 14%, Jordan 16%, Sudan 17%). Zakat can be enabled (default for Saudi Arabia) for a 2.5% estimate. Qaid calculates and reports; it does not file returns and is not a ZATCA e-invoicing solution.

• VAT on invoices and expenses
• VAT summary and detail reports
• Zakat estimate (2.5% rule of thumb)
• Income-tax provision
• Kuwait and Saudi Arabia guides

Payroll

Run payroll with your country's rules.

Employees, monthly runs and settlements, posted to the ledger.

Rule presets for Kuwait, Saudi Arabia, the UAE, Qatar, Bahrain and Oman cover nationals-versus-expatriates treatment and end-of-service accruals. Qaid does not submit to social-insurance authorities.

• Employee records
• Monthly payroll runs
• End-of-service accruals
• Settlements
• Posted to the ledger

Companies, currencies & languages

More than one business, more than one currency, two languages.

Run several companies under one login, each with its own currency and tax settings.

Transactions in any currency are converted to each company's base currency at the transaction-date rate. The interface is available in English and Arabic (right-to-left).

• Multiple companies
• Multi-currency with FX rates
• English and Arabic UI
• Locations within a company
• Archive and restore companies

Works with your accountant

Qaid doesn't replace your accountant.

It removes the clean-up before their review.

Approved, documented, double-entry records mean your accountant reviews instead of reconstructs. PDF exports today; a full data export on request; accountant roles planned.