In short
Qaid tracks expenses as double-entry transactions with vendor, category, VAT and currency, then lets you import bank statements (CSV, XLSX, PDF) to reconcile: matched rows are linked, unmatched rows become drafts, and an expense breakdown shows spend by category and vendor over time.
Three ways an expense gets recorded
- Describe it“Paid 18 KWD for fuel, cash.” Qaid drafts the expense.
- Upload or email a receiptThe receipt is extracted into a draft and stays attached.
- Import a statementBank or card statements are parsed row by row and reconciled.
Bank statement import and reconciliation
Upload a statement (CSV, Excel or PDF). Qaid extracts each row, then compares it with transactions already in your books by date, amount and counterparty. Rows that match are linked; rows that don't become drafts you can approve in bulk. Nothing is double-counted, and the statement itself is kept as a document.
Reports for expenses
- Expense breakdown by category and by vendor for any period.
- Top expenses and month-over-month changes.
- Vendor summary and vendor detail: everything you bought from one supplier.
- Payables ageing: what you owe and how overdue it is.
- Input VAT on expenses in the VAT summary.
Multi-location and multi-currency
Expenses can be tagged to a location (a branch, a shop, a project) and compared across locations. Foreign-currency expenses are converted to your base currency at the transaction-date rate, with the original amount preserved.
What expense tracking does not do
- No live bank feeds — statements are imported as files.
- No employee expense claims or approvals for teams yet.
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