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Invoicing

Invoices that are already in your books.

Create an invoice from the chat or the invoices screen, apply VAT where your company requires it, and share it as a PDF or link. Issuing and paying the invoice update your receivables automatically.

In short

Qaid invoicing covers customer details, numbered invoices, due dates, discounts, VAT at your company's rate, PDF rendering, a public share link (also shareable via WhatsApp), payment status and automatic double-entry posting to receivables and revenue.

What an invoice in Qaid includes

  • Sequential invoice numbers per company.
  • Customer name and details, saved for reuse.
  • Line items, a flat discount, and VAT calculated on the discounted subtotal at the rate set for your company.
  • Your company logo, VAT registration number and bank details on the PDF.

From draft to paid

  1. 1CreateType “invoice Al Noor 1,200 KWD for August consulting” or fill in the form.
  2. 2IssueIssuing posts the invoice to accounts receivable and revenue (with output VAT as a liability).
  3. 3ShareSend the PDF or a public link. The link can be revoked later. Anyone with the link sees the invoice without logging in.
  4. 4Get paidMark the invoice paid (in full) and Qaid posts the receipt against the receivable. Receivables ageing shows who still owes you.

VAT and Zakat on invoices

VAT is applied at the rate configured for your company (defaults come from your country — for example 15% in Saudi Arabia, 5% in the UAE, none in Kuwait). Zakat is not an invoice line item; Qaid reports a Zakat estimate at company level instead.

What invoicing does not do yet

  • No online payment collection on invoices (payment links are in development).
  • No recurring invoices or automatic payment reminders.
  • Not integrated with ZATCA's FATOORA e-invoicing platform — Saudi businesses subject to e-invoicing phases should use an approved solution for compliant e-invoices.

Last reviewed:

Frequently asked questions

Yes. Invoices carry their own currency; the posted amounts are converted to your base currency at the invoice-date rate, and reports stay in one currency.

Not yet. The link displays the invoice and your bank details; online payment links are being built.

No. Qaid generates standard PDF invoices with VAT. It is not integrated with ZATCA's e-invoicing platform.

Related pages

Try it with your next receipt.

Qaid is free during early access. Create your company, describe one transaction, and see the entry.

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